Please note that you must follow the procedure for Creating a New Gradebook before you can perform the following procedures.

InteGrade Pro allows for multiple "Spreadsheets" for each of your classes. Most of your grades will go into a single spreadsheet for each semester for each class. You must define how such spreadsheets are setup and calculated. (Other spreadsheets are used for progress and grade reports.)

Contents of this help file:

1. Setting options for all classes
1. Display options
2. Grading rules - special codes (absences, etc.)
3. Grading rules - type sets (including extra credit/bonus work)
4. Grading Rules - applying to classes
2. Setting up a spreadsheet for each class
3. Changing the summary columns
4. Changing your password

1. Setting options for all classes


1. Display options
1. Click on the Setup menu item, then select Display….
2. You'll be in the Date setup box. You probably won't change those settings.
3. Click on the Extra Field Titles tab. This is where you set up things you want to track on each student, such as a textbook number. For example, you could click on Extra One and replace it with Book Number. (Later you can fill in such fields by double-clicking on a student's name or selecting Setup > Students.)
4. Click on the Spreadsheet tab. You do NOT want inactive students displayed (ones who have left your class), so UNcheck the Display Inactive Students option. You can also change how names are displayed and other options.
5. Click Close to shut down the Display Setup.


2. Grading rules - special codes (absences, etc.)
1. Click on the Setup menu item, then select Grading Rules….
2. Click on the Special Scores tab. Here you will set up any special codes you wish to use for late or missing work, etc. You can type in these codes later, or use a popup menu to insert them in the gradebook as needed. You might want Late or Absent or other codes.
   1. Click New….
   2. Type in the code you wish to use. Short codes are easier to type but harder to interpret for others; longer codes can be used and selected for entry from a popup menu (see here).
   3. Click Create.
   4. With your new code selected, enter the score value to automatically use for that code under the symbol. You may want missing work to compute as a zero. If you want the missing grade to NOT be calculated, type Excused in the Score Value box.
   Create any other special codes you wish to use. When turning in your gradebook, you'll need to explain these special codes so that office personnel can interpret the gradebook. When you are through, click Close.

Before they will take effect, you must follow the instructions on Applying Grading Rules to Classes.

3. Grading rules - type sets (including extra credit/bonus work)
1. Click on the Type Sets tab under the Setup > Grading Rules menu options. Here you will set up the types of assignments/grades. (InteGrade Pro uses the term "tasks" to refer to assignments, tests, etc.) You can give different assignment types different preset weights, or make up fake weight numbers and later choose to use total points (see Setting Up a Spreadsheet for Each Class).
2. Click on New Set.
3. Type in a name for the set, such as Subject where Subject is a subject you teach, and then click on Create.
4. Some types are preset, and you must put a number beside them to activate them. Any number will do; the values you put there will only be used if you choose to use weighted grading (see Setting Up a Spreadsheet for Each Class). For weighted grades, the relative sizes of the numbers determines the weighting. Remember, even if you want to calculate using total points, you still need to enter a number (e.g. 1) on any assignment types you plan to use.
5. To add a new type of assignment, click on New Type… and then type in the name of the new category (e.g. Labs or Research Paper), and click on Create. The new type is added to the list; don't forget to go back and put a relative weight (or at least some number) beside it to make it active.
6. If you plan to give any bonus/extra credit assignments (and not simply add points to an existing grade), you must create a new type and title it *bonus* (type an asterisk, then bonus, then another asterisk) and later go back and assign that type a value of 0 (zero). Later, any assignments categorized as *bonus* will become extra credit points.
7. Repeat steps 2-7 if you want to set up a different set of assignment types for a different course. When you're through, click Close.

Before they will take effect, you must follow the instructions on Applying Grading Rules to Classes.

4. Grading rules - applying to classes

The grading rules will not take effect until you apply them to each class:

1. Click on the Setup menu item, then select Classes….
2. Click on a class in the list in the left pane; the top line in the right pane will show the full title of the class you have selected.
3. Click on the entry for Task Type Set (it may default to Humanities) and change it to Subject, where Subject is the appropriate type set you have already created using the Grading rules - type sets instructions.
4. Repeat steps 2-3 for each class.
5. Click on Close.


2. Setting up a spreadsheet for each class

For each class:

1. Click on the Class: entry bar and pick a class to work on. The number like 01 in the class title indicates the period of that class (01 = 1st hour).
2. Click on the Setup menu item, then select Spreadsheets….
3. The topmost spreadsheet will default to Weighted Type; click on the Name: box to rename it to something like 1st Semester Grades.
4. If you want to use Total Points (rather than the weights you set up in your Subject task type set), click on the Calculation Method: box and change the entry, read the warning, and click on OK.
5. Click on Close.
6. You probably want the student list sorted alphabetically. You can do this by right-clicking on the first student's name and picking Sort Students by Column from the popup menu.

Now repeat all of the above steps for each of your classes.



3. Changing the summary columns

The program by default shows the current percentage grade (%) and letter grade for each student. You can add or delete different types of summary columns:

1. Right-click on the first column in the spreadsheet (the numbers column).
2. Pick Change Columns… from the popup menu.
3. With the Student tab selected, click on or off the summary columns you desire. You can turn on several columns and change their types to change the on-screen ordering of the summary columns. A popular choice is to turn on four summary columns in this order:
   1. Percentage
   2. Letter Grade
   3. Points Received
   4. Points Possible

If necessary, repeat the above steps for each of your classes.



4. Changing your password

To change your gradebook password, click on the Setup menu and then pick Password… and follow the on-screen directions to create a new password. (You'll start the process by re-entering your current password.)

Remember, do NOT give out your passwords to ANYONE. They could alter grades via the internet by logging on as you! Also, you can print out a spreadsheet by selecting Reports > Spreadsheet so that you have a hard copy in case someone tampers with the data files.