Outlook mailboxes have size limits determined by the district.

• At this writing the limit for a mailbox is 100 megabytes (MB).
• The user will receive warning notices from the Mail server once a day when the user's mailbox hits a data limit of 90 MB.
• If the user does nothing to clean up his or her mailbox and the data in the mailbox grows to 100 MB, the user will not be able to send any messages. The user will continue to receive warning notices until the data in the mail box is reduced below 90MB.
• If the user does not clean up the mailbox and it grows to 1 gigabyte (GB), which is 1,000 MB, the user will not be able to receive email. Senders of messages to mailboxes larger than 1 GB will receive a reply indicating that the mailbox of the recipient is full and the mail cannot be received. In this situation the user has to get the mailbox below 1 GB before he or she can receive mail, and reduce the mailbox size below 100MB before he or she can send any mail. The mail box size will need to be below 90MB before the user stops receiving warning notices.

How to clean up a mailbox.
Delete items that are no longer needed -OR- archive the mail you wish to keep. To Archive you must first set up the ARCHIVE folder. The ARCHIVE folder is set up as follows:

1. On the TOOLS menu, click OPTIONS, and then click OTHER tab.
2. Click AUTO ARCHIVE.
3. To set AutoArchive to turn on when starting Outlook, select the AUTO ARCHIVE EVERY check box.
4. To specify how often the AutoArchive process will run, enter a number in the DAYS box.
5. To be notified before items are archived, select the PROMPT BEFORE AUTO ARCHIVE check box.
6. In the DEFAULT ARCHIVE File box, type a file name for the archive item to be transferred to, or click BROWSE to select from a list.
7. Now that you have turned on Auto Archive, you must set auto archive properties for each folder to activate auto archive. See below.

Setting Auto Archive Properties for a Folder

1. Right-click the folder you want to AutoArchive, and then click PROPERTIES on the shortcut menu.
2. Click the AUTOARCHIVE.
3. To enable automatic archive of the this folder, select the CLEAN OUT ITEMS OLDER THAN check box.
4. To specify when items should be automatically transferred to your archive file, enter a number in the MONTHS box.
5. To specify a file for the archive items to be transferred to, click MOVE OLD ITEMS TO.
6. In the MOVE OLD ITEMS TO box, type a file name for the archived items, or click BROWSE to select from a list.

There are other options available for archiving. If you go into the HELP screen on Outlook and search for ARCHIVE, you'll find information on them.