AGENDA

BARTLESVILLE PUBLIC SCHOOLS

BOARD OF EDUCATION

Regular Meeting

EDUCATION SERVICE CENTER

Board of Education Meeting Room

1100 South Jennings

Bartlesville, Oklahoma

April 21, 2008

5:30 p.m.

The Board can discuss, make motions, and vote upon any matter appearing on the agenda. Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.

I.

Call Meeting to Order

II.

Flag Salute

III

Action Topic

A.

Consideration and vote to reconvene meeting to the Auditorium. (Marta Manning)

IV.

Spotlight

Choir and Band All-State Winners

Science Fair Participants and Winners

National Rocket Competition

Math Counts Teams – Madison and Central Middle School

Child Nutrition Culinary Team

Debbie Leming

Classified Person of the Year

Sandra Kent

Oklahoma National Distinguished Principal Award

V.

Action Topic

A.

Consideration and vote to reconvene the board meeting in Board of Education Meeting Room. (Marta Manning)

VI.

Public Comment

Please Keep Comments to Five Minutes

Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

Patron comments for items on tonight’s agenda will be allowed at the first patron comments time.

Patron comments for items not on tonight’s agenda will be allowed during the patron comments at the end of the board meeting.

Jeannette Askins, President, Bartlesville Education Association

Robert Snellgrove, President, Bartlesville Education Classified Personnel Organization

VII.

Information Items

A.

Superintendent’s Report:

Report on Strategic Plan Goals:

Goal #6 – Financial (Tim Green)

Mr. Springer and Mr. Vaclaw have completed the NSBM Workshop, required for new board members (this will be noted in the board meeting minutes).

Next scheduled board meetings:

Special Board Meeting – Thursday, May 1, 2008, 12:00 p.m. (Board of Education Meeting Room)

Regular Board Meeting – Monday, May 19, 2008, 5:30 p.m. (Board of Education Meeting Room)

VIII.

Consent Agenda

All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and vote on items A through J.

A.

Approval of Minutes:

1.

April 3, 2008 (Special Board Meeting)

2.

March 10, 2008 (Regular Board Meeting)

B.

Approval of Purchase Orders through April 14, 2008

C.

Approval of Financial Reports for March 2008

D.

Approval of Personnel - Appointments, Resignations, Change of Status as set out on Exhibit “A”

E.

Approval of Donations as set out on Exhibit “B”

F.

Approval of Activity Fundraisers and Expenditures as set out on Exhibit “C”

G.

Acceptance of Treasurer’s Report

H.

Approval of Activity Fund Report

I.

Approval of Activity Fund Transfers

J.

Approval of Purchase of Job Application Manager Software. (Dr. Richard Rosenberger)

IX.

Action Topics

A.

Consideration and vote to name the High School Choir Room after Susan Mueller and the Mid-High School Choir Room after Marjoleine Gravley (Dr. Gary W. Quinn)

B.

Consideration and vote to approve proposed Change Order Number Fifteen (15) in the amount of deduct $3,484.15 to Gorman Construction Company. (Dr. Gary W. Quinn)

C.

Consideration and vote to approve bids on the new turf for the high school E. H. “Ted” Lyon Field at Custer Stadium upon receipt of donated funds. (Dr.Gary W. Quinn)

D.

Discussion, consideration and vote to award contracts for construction of the Mid-

High School Classroom Addition to the following bidders: (Dr. Gary W. Quinn)

Bid Package Bidder Amount

1 - General Trades Boldt Construction, Inc. $ 32,400.00

3 - Cast-in-place Concrete Rocket Construction $ 106,345.00

3 - Termite Control Rocket Construction $ 1,250.00

4 – Masonry B&B Masonry $ 176,018.00

6A - General Carpentry Boldt Construction, Inc. $ 21,000.00

6B – Millwork Wood Systems, Inc. $ 3,421.00

7A - Waterproofing

Joint Sealants Waterproofing Specialist $ 12,518.00

7B – Roofing Baker Roofing $ 151,720.00

8A - Steel Doors & Frames Murray Womble $ 9,771.00

8B - Glass & Glazing Architectural Fabricators $ 9,800.00

8C - Wood Doors Precision Door $ 4,208.00

8D - Door Hardware Builders Supply, Inc. $ 29,515.00

9A - Drywall/Acoustical Green Country Interiors $ 39,447.00

9B – Flooring Allen’s $ 15,424.00

9C – Painting John Legg $ 18,300.00

15A – Mechanical (Plumbing) Brown Mechanical $ 35,949.00

15A – Mechanical (HVAC) Earnest Heating and Air $ 108,000.00

15B - Fire Protection All American $ 32,160.00

16 – Electrical Holtz Electric $ 125,558.00

Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.

E.

Discussion, consideration and vote to reject all bids for the following bid packages received in connection with the construction of the Mid-High School Classroom Addition:

Bid Package

2A - Site Demo, Clearing, Grading

2D - Site Utilities

5 - Steel Material

5 - Steel Erection

10A - Toilet Accessories & Building Specialties

F.

Discussion, consideration and vote to award contracts for construction of the Wayside and Ranch Heights Elementary Renovations to the following bidders:

Bid Package Bidder Amount

1 - General Trades Wayside Boldt Construction, Inc. $ 19,000.00

1 – General Trades Ranch

Heights Boldt Construction, Inc. $ 19,000.00

2A – Demolition Wayside Ark Wrecking $ 28,000.00

2A – Demolition Ranch

Heights Ark Wrecking $ 34,000.00

5A – Steel Handrail Ranch

Heights Tulsa Steel Erectors $ 5,314.00

6A – General Carpentry

Wayside Boldt Construction, Inc. $ 12,000.00

6A – General Carpentry

Ranch Heights Boldt Construction, Inc. $ 12,000.00

6B – Millwork Wood Systems, Inc. $ 160,214.00

8A – Steel Doors & Frames Builders Supply $ 9,617.00

8 – Rolling Grille Murray Womble $ 2,687.00

8D – Door Hardware Murray Womble $ 69,240.00

9A – Drywall/Acoustical

Wayside Bennett/Cahill Drywall and Acoustical $ 42,288.00

9A – Drywall/Acoustical

Ranch Heights Bennett/Cahill Drywall and Acoustical $ 43,059.00

9B – Flooring CWC Interiors $ 82,551.00

10A – Toilet Compartments

& Accessories Builders Supply , Inc. $ 30,081.00

12A – Window Treatments

Ranch Heights Contract Drapery $ 2,330.00

12B – Bleachers Murray Womble $ 17,145.00

16 – Electrical Wayside Holtz Electric $ 20,135.00

16 – Electrical Ranch Heights Holtz Electric $ 16,556.00

Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.

G.

Discussion, consideration and vote to reject all bids for the following bid packages received in connection with the construction of the Wayside and Ranch Heights Elementary Renovations:

Bid Package

8B – Glass & Glazing

8C – Wood Doors

9C – Painting

15B – Plumbing

X.

Discussion Topics

A.

Discussion of Gifted and Talented Alternative Strategies. (Dr. Gary W. Quinn)

XI.

Public Comment

The Board of Education invites public comment at this point for items on tonight’s agenda. Please sign up on the form provided prior to the meeting.

Please Keep Comments to Five Minutes

Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

Patron comments for items not on tonight’s agenda will be allowed at the first patron comments time.

Patron comments for items not on tonight’s agenda will be allowed during the patron comments at the end of the board meeting.

XII.

New Business

Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

XIII.

Executive Session

A. Proposed executive session to discuss the evaluation of the administrative personnel and individuals listed below, where disclosure of information would violate confidentiality requirements of state law as authorized by OKLA. STAT. Title 25 § 307(B)(1) and (7)(2001).

a. Vote to convene in Executive Session;

b. Vote to acknowledge return to Open Session;

c. Statement of minute of Executive Session.

Name	Position
Dr. Richard Rosenberger	Executive Director of Human Resources
Tim Green	Executive Director of Financial Services
Janet Vernon	Executive Director of Secondary Education
Dianne Martinez	Executive Director of Elementary Education
Trudy Green	Director of Federal Programs
Vicki Walker	Director of Special Services
Gerard Desormeau	Supervisor of Technology Services
Dr. Rhonda Layman	Supervisor of Instructional Technology
Tom Wheeler	Director of Athletics
Robert Anderson	Director of Transportation and Plant Services

Name	Position
Chuck McCauley	Principal – Bartlesville High School
Teri Brant	Assistant Principal – Bartlesville High School
Matthew Sweet	Assistant Principal – Bartlesville High School
Jason Langham	Principal – Mid-High School
Travis Lashbrook	Assistant Principal – Mid-High School
Bill Ellis	Assistant Principal – Mid-High School
LaDonna Chancellor	Principal – Central Middle School
Ryan Huff	Assistant Principal – Central Middle School
Lexie Radebaugh	Principal – Madison Middle School
Joey Eidson	Assistant Principal – Madison Middle School
Jerri Moore	Principal – Hoover Elementary School
Ken Copeland	Principal – Jane Phillips Elementary School
Dr. Bobbi Sexson	Principal – Oak Park Elementary School
Dave Mueller	Principal – Ranch Heights Elementary School
Beth Cook	Principal – Richard Kane Elementary School
Richard Dennis	Principal – Wayside Elementary School
Sandra Kent	Principal – Wilson Elementary School
Rene Beisley	Principal – WR Early Childhood Center

XIV.

Action Topic

A. Consideration and vote to re-employ any or all of the individuals listed in Item Number “XIII” for the 2008-2009 school year or to table any action concerning their re-employment. (Dr. Gary W. Quinn)

XV.

Adjournment

If you need an interpreter or special arrangements for this meeting, please contact Karen A. Short at (918) 336-8600 for special arrangements.

POSTED on the bulletin board by the reception desk and the front door at the Education Service Center, 1100 South Jennings, Bartlesville, Oklahoma, at 5:30 p.m., Friday, April 18, 2008, by Karen A. Short, Minutes Clerk of the Board.

Signed: Karen Short

Minutes Clerk of the Board