AGENDA

BARTLESVILLE PUBLIC SCHOOLS

BOARD OF EDUCATION

Regular Meeting

EDUCATION SERVICE CENTER

Board of Education Meeting Room

1100 South Jennings

Bartlesville, Oklahoma

 

June 16, 2008

5:30 p.m.

 

The Board can discuss, make motions, and vote upon any matter appearing on the agenda.  Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.

I.

Call Meeting to Order

II.

Flag Salute

III.

Spotlight

BHS Baseball Coach Spence Rigdon                      (Dr. Gary W. Quinn)         

     State Academic Championship

    

Joyce Nickels and Erinn Rakes                              (Dianne Martinez)

                        Oak Park Kindergarten Class Book

                   Authors “Our Class is Going Green!”

 

IV.

Public Comment

 

 

The Board of Education invites public comment at this point for items on tonight’s agenda.  Please sign up on the form provided prior to the meeting.

 

Please Keep Comments to Five Minutes

 

Board members and administrative staff will not respond to questions from the public at the Board meeting.  The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

 

Patron comments for items on tonight’s agenda will be allowed at the first patron comments time.

 

Patron comments for items not on tonight’s agenda will be allowed during the patron comments at the end of the board meeting.

 

Shelia Stephenson, President, Bartlesville Education Association

Robert Snellgrove, President, Bartlesville Education Classified Personnel Organization

 

V.

Information Items

 

A.

Superintendent’s Report:

·     Update on summer construction projects.  (Dr. Gary W. Quinn)

 

 

B.

Report on Strategic Plan Goals:

Goal #6 – Financial   (Mr. Tim Green)

 

C.

Next scheduled board meetings:

Special Meeting – Thursday, June 19, 2008, 4:00-p.m (Board of Education Meeting Room) 

 

Special Meeting – Thursday, June 26, 2008, 12:00-p.m. (Board of Education Meeting Room) 

 

No Special Meeting scheduled in July.

 

Regular Meeting – Monday, July 21, 2008, 5:30-p.m. (Board of Education  Meeting Room)

VI.

Consent Agenda

 

 

All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and vote on items A through Q.

 

A.

Approval of Minutes:   

June 4, 2008      (Special Board Meeting)

May 19, 2008   (Special Board Meeting)

May 19, 2008   (Regular Board Meeting)

 

B.

Approval of Purchase Orders through June 9, 2008

 

C.

Approval of Financial Reports for May 2008  

 

D.

Personnel – Appoints, Resignations, Change of Status as set out on Exhibit “A”

 

E.

Approval of Donations as set out on Exhibit “B”

 

F.

Acceptance of Treasurer’s Report

 

G.

Approval of Activity Fund Report

 

H.

Approval of Activity Fund Transfer

 

I.

Approval of Purchasing Agents, Treasurer, Assistant Treasurer, Minutes Clerk and Encumbrance Clerk for the 2008-2009 school year.  (Mr. Tim Green)  

 

J.

Approval to authorize Dr. Gary Quinn, Superintendent, as a Representative for the Bartlesville School District to sign all claims. (Mr. Tim Green)

 

K.

Approval of the 2008-2009 School Activity Funds Regulations Manual.

(Mr. Tim Green)

 

L.

Approval of a Contract with Professional Development Institute. (Dr. Richard Rosenberger)

 

M.

Approval of Agreement with Rosenstein, Fist & Ringold.  (Dr. Richard Rosenberger)

 

N.

Approval of an Agreement with Youth and Family Crisis & Counseling Center, Inc. (Dr. Richard Rosenberger)

 

O.

Approval of an Agreement with Rehabilitation Services.  (Dr. Richard Rosenberger)

 

P.

Approval of Board Policy EC (School Library Media Center and Materials Selection).  (Dr. Richard Rosenberger)

 

Q.

Approval of Board Policy CDB. (Credit/Debit Card).   (Dr. Richard Rosenberger)

VII.

Action Topics

 

A.

Discussion, consideration and vote to award contracts for construction of the Mid-High School Classroom Addition to the following bidders:

 

Bid Package/Work           Bidder/Contractor                  Amount

 

5 - Structural Steel Boldt Construction               $137,865.00

 

2nd - Floor Concrete           Rocket Construction            $49,950.00

                                          Services

Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.

 

B.

Discussion, consideration and vote to award contracts for construction of the Ranch Heights and Wayside Elementary School Renovations to the following bidder:

 

Bid Package/Work                       Bidder/Contractor                  Amount

 

8B – Glass and Glazing                   AFC                                 $127,953.00

Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.

 

C.

Discussion, consideration and vote to approve Change Order No. 1 in the amount of $3,420.00 to the contract with Bennett/Cahill Construction, Inc. for work at Ranch Heights Elementary School Renovation. As follows:

 

Wall Covering removal and preparation for paint in rooms 111, 144, 149, 167, 174, 175, 167 and 182.

Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.

 

D.

Consideration and vote to approve Child Nutrition Meal Prices for 2008-2009 School Year.  (Mr. Tim Green)    

 

E.

Consideration and vote to approve the proposed Budget Plan for 2008-2009 School Year.  (Dr. Gary W.  Quinn)

VIII

Discussion Topics

 

A.

Discussion of Summer Training.    (Ms. Janet Vernon and Ms. Dianne Martinez)

 

B.

Discussion of an agreement with the Office of Juvenile Affairs.  (Ms. Janet Vernon)

IX

Public Comment

 

 

The Board of Education invites public comment at this point for items not on tonight’s agenda.   

X.

Executive Session

 

A.

Proposed executive session to discuss Superintendent’s evaluation and employment for one year, two years or three years, where disclosure of information would violate confidentiality requirements of state law as authorized by OKLA. STAT. Title 25, § 307(B)(1) and (7)(2001).

 

a.                   Vote to convene in executive session.

b.                  Vote to acknowledge return to open session.

c.                   Statement of minute of executive session.

 

XI.

Action Topic

 

A.

Consideration and vote to extend the contract of the Superintendent for one year, two years or three years and to authorize the Board President and Clerk to sign the contract with the Superintendent or vote to table any action concerning the contract extension of the Superintendent.

XII.

New Business

 

 

Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

If you need an interpreter or special arrangements for this meeting, please contact Karen A. Short at (918) 336-8600 for special arrangements.

POSTED on the bulletin board by the reception desk and the front door at the Education Service Center, 1100 South Jennings, Bartlesville, Oklahoma, at 5:30 p.m., Thursday, June 12, 2008, by Karen A. Short, Minutes Clerk of the Board.

Signed:          Karen Short         

            Minutes Clerk of the Board