AGENDA

BARTLESVILLE PUBLIC SCHOOLS

BOARD OF EDUCATION

Regular Meeting

EDUCATION SERVICE CENTER

Board of Education Meeting Room

1100 South Jennings

Bartlesville, Oklahoma

 

May 19, 2008

5:30 p.m.

 

The Board can discuss, make motions, and vote upon any matter appearing on the agenda.  Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.

I.

Call Meeting to Order

II.

Flag Salute

III

Public Comment

 

 

The Board of Education invites public comment at this point for items on tonight’s agenda.  Please sign up on the form provided prior to the meeting.

 

Please Keep Comments to Five Minutes

 

Board members and administrative staff will not respond to questions from the public at the Board meeting.  The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

 

Patron comments for items on tonight’s agenda will be allowed at the first patron comments time.

 

Patron comments for items not on tonight’s agenda will be allowed during the patron comments at the end of the board meeting.

 

Jeannette Askins, President, Bartlesville Education Association

Robert Snellgrove, President, Bartlesville Education Classified Personnel Organization

 

IV.

Information Items

 

A.

Superintendent’s Report:

Board has not taken any action on SB 2100

 

B.

Report on Strategic Plan Goals:

Goal #6 – Financial   (Mr. Tim Green)

 

C.

Next scheduled board meetings:

Special Meeting – Wednesday, June 4, 2008, 12:00-p.m. (Board of Education Meeting Room) 

 

Regular Meeting – Monday, June 16, 2008, 5:30-p.m. (Board of Education Meeting Room)

 

Special Meeting – Thursday, June 26, 2008, 12:00-p.m. (Board of Education Meeting Room)

V.

Consent Agenda

 

 

All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and vote on items A through P.

 

A.

Approval of Minutes:   

May 1, 2008      (Special Board Meeting)

April 24, 2008   (Reconvened Board Meeting)

April 21, 2008   (Regular Board Meeting)

 

B.

Approval of Purchase Orders and Change Orders through May 9, 2008

 

C.

Approval of Financial Reports for April 2008  

 

D.

Personnel – Appoints, Resignations, Change of Status as set out on Exhibit “A”

 

E.

Approval of Donations as set out on Exhibit “B”

 

F.

Approval of Activity Fundraisers and Expenditures as set out on Exhibit “C”

 

G.

Approval of Activity Fund Transfers

 

H.

Acceptance of Treasurer’s Report      

 

I.

Approval of Activity Fund Report  

 

J.

Approval of Agreement with Municipal Finance Services.  (Mr. Tim Green)

 

K.

Approval of Agreement with Municipal Accounting Systems.  (Mr. Tim Green)

 

L.

Approval of Interlocal Agreement with the City of Bartlesville regarding the authority and jurisdiction of the city streets near Bartlesville High School used as parking areas by students.  (Dr. Richard Rosenberger)

 

M.

Approval of Interlocal Agreement with the City of Bartlesville dealing with the development, utilization and maintenance regarding the authority and jurisdiction of Bartlesville Public Schools on the real estate adjacent to Central Middle School.  (Dr. Richard Rosenberger)

 

N.

Approval of Agreement with Kronos for interfacing with Municipal Accounting Systems.  (Dr. Richard Rosenberger)

 

O.

Approval of AF PlanServ-Third Party Administrator for 403B’s.  (Dr. Richard Rosenberger)

 

P.

Approval to declare items surplus for the District.  (Dr. Richard Rosenberger)

VI.

Action Topics

 

A.

Discussion, consideration and vote to accept the following quotes and to award  contracts for work to be performed in connection with the Mid-High School Classroom Addition:    (Dr. Gary W. Quinn)

Bid Package/Work                 Bidder/Contractor                  Amount

Epoxy Flooring             Ardor Epoxy                            $   4,783.70

2nd Floor Concrete                   Rocket Construction                 $ 49,950.00

Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.

 

B.

Discussion, consideration and vote to accept the following quotes and to award contracts for work to be performed in connection with the Wayside and Ranch Heights Elementary Renovations:   (Dr. Gary W. Quinn)

Bid Package/Work                 Bidder/Contractor                  Amount

Wood Doors                            Precision Door             $  27,981.00

Entry Canopy                           Walco                                      $  48,740.00

Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.

 

C.

Discussion, consideration and vote to award contracts for work to be performed in connection with the Wayside and Ranch Heights Elementary Renovations to the following bidders:   (Dr. Gary W. Quinn)

Bid Package/Work                 Bidder/Contractor                  Amount

9C - Painting                            John Legg                                 $  98,900.00

15B - Plumbing                        Omni 2                         $  85,880.00

Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.

 

D.

Discussion, consideration and vote to reject all bids for the following bid packages received in connection with the construction of the Mid-High School Classroom Addition:   (Dr. Gary W. Quinn)

                                    Bid Package

                                    2A       Site Demoltion - Boldt Construction

                                    5          Steel - Boldt Construction

 

E.

Discussion, consideration and vote to reject all bids for the following bid packages received in connection with the construction of the Wayside and Ranch Heights Elementary Renovations:  (Dr. Gary W. Quinn)

                                    Bid Package

                                    8B        Glass and Glazing – Architectural Fabricators

 

F.

Consideration and vote to approve Temporary Appropriations for fiscal year

2009.  (Mr. Tim Green)

 

G.

Discussion, consideration and vote to approve a contract with College Board to employ a second Chinese Guest Teacher.  (Dr. Richard Rosenberger)

 

H.

Discussion, consideration and vote to approve Child Nutrition Job Descriptions and Personnel.  (Dr. Richard Rosenberger)

VII.

Discussion Topics

 

A.

Discussion of a Child Nutrition Management Contract with Sodexho.  (Tim Green)

 

B.

Discussion of Vision 2012 Strategic Planning:

·          Academic Focus   (Mrs. Janet Vernon, Mrs. Dianne Martinez)

                       

·          Staffing Focus     (Dr. Richard Rosenberger)

                       

·          Technology Focus   (Dr. Rhonda Layman, Mr. Gerard Desormeau)

                       

·          Student Activities Focus   (Mrs. Janet Vernon)

 

VIII

Public Comment

 

 

The Board of Education invites public comment at this point for items not on tonight’s agenda.   

IX.

New Business

 

Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

If you need an interpreter or special arrangements for this meeting, please contact Karen A. Short at (918) 336-8600 for special arrangements.

POSTED on the bulletin board by the reception desk and the front door at the Education Service Center, 1100 South Jennings, Bartlesville, Oklahoma, at 5:30 p.m., Friday, May 16, 2008, by Karen A. Short, Minutes Clerk of the Board.

Signed:          Karen Short         

            Minutes Clerk of the Board