AGENDA

BARTLESVILLE PUBLIC SCHOOLS

BOARD OF EDUCATION

Regular Meeting

EDUCATION SERVICE CENTER

Board of Education Meeting Room

1100 South Jennings

Bartlesville, Oklahoma

 

November 17, 2008

5:30 p.m.

 

The Board can discuss, make motions, and vote upon any matter appearing on the agenda.  Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.

I.

Call Meeting to Order

II.

Flag Salute

III.

Spotlight

 

Give Back America                                              (Dr. Gary W. Quinn)

 

Recognition of Chinese Teachers                                (Mr. Chuck McCauley)

and Host Families

 

Allied Arts and Humanities Council                                       (Dr. Gary W. Quinn)

          Distinguished Service “Bart” Award

Doug Divelbiss

IV.

Public Comment

 

 

The Board of Education invites public comment at this point for items on tonight’s agenda.  Please sign up on the form provided prior to the meeting.

Please Keep Comments to Five Minutes

Board members and administrative staff will not respond to questions from the public at the Board meeting.  The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

Shelia Stephenson, President of Bartlesville Education Association

Robert Snellgrove, President of Bartlesville Education Classified Personnel Organization

V.

Information Items

 

A.

Superintendent’s Report 

 

 

§         District Academic Performance Index    (Dr. Gary W. Quinn)

§         National Middle School Association Conference update

(Ms. Lexie Radebaugh and Ms. LaDonna Chancellor)   

§        National Distinguished Principal for Oklahoma – Ms. Sandra Kent     

      (Ms. Dianne Martinez)

§        Thanksgiving Break – November 26-28, 2008 

 

B.

Next scheduled board of Education meetings:

Special Meeting – Thursday, December 4, 2008, 12:00-p.m. (Board of Education Meeting Room)

Regular Meeting – Monday, December 15, 2008, 5:30-p.m. (Board of Education Meeting Room)

VI.

Consent Agenda

 

 

All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and vote on items A through N.

 

A.

            Approval of Minutes:                                                               

·         November 6, 2008  (Special Meeting)

·         October 22, 2008    (Special Meeting)

·         October 20, 2008    (Regular Meeting)

 

 

B.

Approval of Purchase Orders and Change Orders through November 7, 2008

 

C.

Approval of Financial Reports for October 2008

 

D.

Personnel – Appointments, Resignations, Change of Status as set out on Exhibit “A”

 

E.

Approval of Treasurer’s Report

 

F.

Approval of Activity Fund Report

 

G.

Approval of Donations as set out on Exhibit “B”

 

H.

Approval of Activity Fundraisers and Expenditures as set out on Exhibit “C”

 

I.

Approval of Sanctioning Applications

 

J.

Approval of Board of Education regular and special meeting dates for the 2009 Calendar Year.  (Dr. Gary W. Quinn)

 

K.

Approval of the Agreement with Barlow Management Services for negotiations.  (Mr. Chuck McCauley)

 

L.

Approval of an Agreement with AT&T for Long Distance.  (Mr. Chuck McCauley)

 

M

Approval of proposed Board Policy “EJ”, Religion in the Schools. 

(Mr. Chuck McCauley)

 

N

Approval of Miscellaneous Pay Rate Revision.  (Mr. Chuck McCauley)

VII

Action Topics

 

A.

Consideration and vote to accept the 2007-2008 District Audit Report as presented by School District Auditor.  (Mr. Tim Green)

 

B.

Consideration and vote to approve Construction Management Contracts with Boldt Construction, Inc. for Construction Management Services for the High School Football Locker Room Addition.  (Dr .Gary W. Quinn)

 

C.

Consideration and vote to award contracts for construction of the High School Football Locker Room Addition on the following bid packages.  Once executed, these contracts will be tendered to the Construction Manager at Risk, Boldt Construction, Inc.  (Mr. Scott Ambler)

                                   

                                    Bid Package 1              General Trades

                                    Bid Package 2A           Demo, Site Clearing and Grading

                                    Bid Package 2B           Site Concrete

                                    Bid Package 2C           Landscaping turf and grasses

                                    Bid Package 2D           Site Utilities

                                    Bid Package 3              Concrete and Termite Control

                                    Bid Package 6A           Rough Carpentry, Sheathing, General Carpentry

                                    Bid Package 6B           Finish Carpentry and Interior Architectural Woodwork

                                    Bid Package 7A           Joint Sealants

                                    Bid Package 7B           EIFS

                                    Bid Package 8A           Steel Doors and Frames

                                    Bid Package 8B           Glass and Glazing

                                    Bid Package 8C           Wood Doors

                                    Bid Package 8D           Door Hardware

                                    Bid Package 9A           Non-Structural Metal Framing, Drywall & Ceilings

                                    Bid Package 9B           Flooring

                                    Bid Package 9C           Painting and Finishing, Wall covering

                                    Bid Package 10A         Lockers, Toilet Compartments, Toilet Accessories, Visual Display Surfaces, Fire Protection Specialties and Projection

Screens

                                    Bid Package 13A         Pre-Engineered Metal Building

                                    Bid Package 15A         Mechanical/Plumbing/HVAC

                                    Bid Package 15B         Fire Suppression System

                                    Bid Package 16            Electrical

VIII

Discussion Topics

 

A.

Discussion of the Gifted and Talented Plan.  (Ms. Vicki Walker)

IX

Public Comment

 

 

The Board of Education invites public comment at this point for items not on tonight’s agenda.   

Please Keep Comments to Five Minutes

Board members and administrative staff will not respond to questions from the public at the Board meeting.  The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

X.

New Business

 

 

Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

XI.

Adjournment

If you need an interpreter or special arrangements for this meeting, please contact Karen A. Short at (918) 336-8600 for special arrangements.

 

POSTED on the bulletin board by the reception desk and the front door at the Education Service Center, 1100 South Jennings, Bartlesville, Oklahoma, at 5:30 p.m., Friday, November 14, 2008, by Karen A. Short, Minutes Clerk of the Board.

Signed:          Karen Short         

            Minutes Clerk of the Board