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Parents and students, please CLICK HERE to get help with BPSD Chromebooks; the remainder of this webpage is devoted to supporting STAFF use of Chromebooks.



BPSD Chromebook

Frequently Asked Questions

  • How can I revive a Dell 5190 Chromebook with power issues? PRINTABLE INSTRUCTIONSThe Dell 5190 Chromebooks issued to the classes of 2020 and 2022 and used in the elementary schools can be hard to revive if you allow their battery ...
    Posted Sep 9, 2019, 11:51 AM by Granger Meador
  • How do I manage the Joey Chromebook carts with baskets? The Chromebook carts supplied by the district to the elementary schools are LocknCharge Joey 30 carts with baskets, except for carts 3 and 4, which are Blackbox carts. The Joey ...
    Posted Nov 3, 2020, 12:12 PM by Granger Meador
  • How do I store a Chromebook/charging cart for the summer? If you leave a Chromebook plugged into a charger for weeks (including leaving it in a charging cart over the summer) the steady “trickle charge” will shorten its battery life ...
    Posted May 17, 2019, 8:16 AM by Granger Meador
  • How do I disable unwanted Chrome notifications or extensions? Notifications and extensions are two things in the Chrome web browser that can either help or irritate users. If you ever get unwanted notices or have an unwanted site taking ...
    Posted May 17, 2019, 6:34 AM by Granger Meador
  • Misbehaving websites may rely on Flash If you encounter a website with videos, animations, or other interactive elements that will not load or run properly, they may rely on Adobe's outdated Flash player.Adobe has ...
    Posted Aug 21, 2019, 7:22 AM by Granger Meador
  • Can I monitor a student's Chromebook remotely? Teachers across all grade levels should be able to use Lightspeed Relay Classroom to monitor and control students' Chromebooks during class beginning in 2019-2020.
    Posted Jul 31, 2019, 3:58 PM by Granger Meador
  • How do I get a student or staff Chromebook serviced? Staff Chromebook repair proceduresStudent Chromebook repair proceduresServicing Staff DevicesIf a staff member's district-issued Chromebook malfunctions:Many issues can be resolved by simply rebooting the device ...
    Posted Jan 19, 2019, 5:02 AM by Granger Meador
  • Can I get an extra charger for my Chromebook? Your Chromebook case includes a convenient zipper side pocket where you can carry the separate charger. For those who prefer to keep separate chargers at work and at home:Until ...
    Posted Jan 23, 2018, 4:28 PM by Granger Meador
  • Can I use software/service XXXX on my Chromebook? Services that are entirely cloud-based can be accessed on a Chromebook. Software designed for specific operating systems like Windows or Apple’s OS X or iOS will NOT run ...
    Posted Jan 20, 2018, 4:51 AM by Granger Meador
  • How can I print from my Chromebook? If you have a printer at school or at home that can be accessed from a Windows computer, you can set up Google Cloud Print on that computer and, so ...
    Posted Jan 27, 2018, 6:07 AM by Granger Meador
  • How can I access files and even edit some of them while offline? You can download a file from your Google Drive or other sources directly into the limited memory on your Chromebook. Even better, if you use G Suite apps like Google ...
    Posted Jan 19, 2018, 1:06 PM by Granger Meador
  • How can I display a Chromebook screen on a projector or monitor? HDMI ports on Dell 3120, 3180, and Lenovo ChromebooksThese older devices have full-size HDMI ports to output video and sound to external displays and speakers. In a conference ...
    Posted Jan 10, 2019, 5:01 PM by Granger Meador
  • Which mouse can I get for my Chromebook? Your Chromebook includes a touchpad, and the newer Lenovo staff Chromebooks have a touchscreen. But if you would also like to use a mouse with your Chromebook:Just about any ...
    Posted Oct 21, 2020, 12:44 PM by Granger Meador
Showing posts 1 - 13 of 13. View more »


  • Summer Chromebook & hotspot swaps Students or staff who have been issued a take-home Chromebook or cellular hotspot and have a hardware issue can drop off their device and pick up a new one ...
    Posted May 18, 2020, 6:52 AM by Granger Meador
  • G Suite add-ons Add-ons to Google Docs, Slides, Sheets, and Forms can provide some interesting new capabilities to those G Suite applications. Those add-ons are distinct from Chrome extensions or applications ...
    Posted Sep 24, 2019, 3:24 PM by Granger Meador
  • Elementary Chromebooks & Clever FAQ Before the all-district rally on August 12, Granger Meador presented on Chromebooks and Clever to all district elementary teachers. He used PearDeck to collect questions from audience members. Below ...
    Posted Sep 17, 2019, 9:14 AM by Granger Meador
  • Grammarly extension available The Grammarly Chrome extension can be installed on any district Chromebook to assist with spelling, punctuation, and grammar.Grammarly Chrome Extension manualThe extension is NOT force-installed on devices ...
    Posted May 24, 2019, 7:41 AM by Granger Meador
  • Chromebook battery and safety tips The Student Tech Support Team has created a Google Slideshow and video providing tips on saving the Chromebook batteries and safely using the devices.Tyler Salvatori created this video:Gavin ...
    Posted Dec 12, 2018, 6:09 AM by Granger Meador
Showing posts 1 - 5 of 16. View more »

Summer Chromebook & hotspot swaps

posted May 18, 2020, 6:48 AM by Granger Meador   [ updated May 18, 2020, 6:52 AM ]

Students or staff who have been issued a take-home Chromebook or cellular hotspot and have a hardware issue can drop off their device and pick up a new one at the main building drive loop at Bartlesville High School at 1700 Hillcrest Drive.  
  • The drive-throughs will be held on Wednesdays from May 27 through July 15 (EXCEPT July 1) from 10-11 a.m.
  • If it rains on a Wednesday, that swap will shift to Thursday.
  • Please do NOT get out of your vehicle unless instructed to do so. 
  • Maintain proper 6-foot minimum social distancing.
  • Chromebooks are swapped with Ms. Meador directly in front of the school, while you would pull on around toward the exit for hotspots with Mr. Michel or Mr. Meador. 

G Suite add-ons

posted Sep 24, 2019, 2:56 PM by Granger Meador   [ updated Sep 24, 2019, 3:24 PM ]

Add-ons to Google Docs, Slides, Sheets, and Forms can provide some interesting new capabilities to those G Suite applications. Those add-ons are distinct from Chrome extensions or applications, which change how the Chrome browser operates. Click the table in this post for details on the differences between extensions, web apps, and add-ons.

You invoke an Add-on within the G Suite app. In Docs, Sheets, and Slides, use the Add-ons menu. In Google Forms, click the More icon ⋮, then click Add-ons.

Some popular district-approved add-ons include:

Google Docs
Google Slides
  • Unsplash Images for great photos you can use for free without credit or copyright restrictions.
Google Forms
  • Choice Eliminator 2 to eliminate options from a multiple-choice, dropdown, or checkbox type of question. This is handy for signing up for time slots or having students choose topics without doubling up.
Google Sheets
  • Crop Sheet to quickly delete unused cells.
  • Autocrat for merging data into a document. The district uses this to automate the completion certificates it generates when someone completes a quiz as part of a state-mandated training.
Here's a big listing of those and other helpful items: 

Add-ons in the G Suite Marketplace must be manually whitelisted

As of September 2019, Google has been moving Add-ons from the Chrome Web Store, where they were unrestricted for students and staff, to the G Suite Marketplace. The district has to manually whitelist anything in the G Suite Marketplace to allow students or staff to install them.

So teachers and staff who have a legitimate educational need for a particular Add-on should have a Bruin Help Desk ticket writer at their site file a ticket on the request. An item's privacy policies and utility will be examined to determine if the request can be approved or if a substitute could be used.
Extensions, Apps, and Add-ons Compared

Elementary Chromebooks & Clever FAQ

posted Sep 13, 2019, 6:46 AM by Granger Meador   [ updated Sep 17, 2019, 9:14 AM ]

Before the all-district rally on August 12, Granger Meador presented on Chromebooks and Clever to all district elementary teachers. He used PearDeck to collect questions from audience members. Below are the responses to the common questions, which are also shown in a Google Doc:

Staff help is at BPSCHROMEBOOK.ORG

  • Are there headphones that come with the Chromebook carts?

    • In the spring of 2019, the district provided 3 classroom sets of 24 Avid AE-36 headphones with microphones to each elementary and middle school and 7 sets across BHS.

    • Unless a compelling case is made via the District Technology Committee for the need for additional headphones from the district, additional purchases would be from a principal’s discretionary category 015 funds.

  • Does Lightspeed Relay work on iPads?

    • Lightspeed says it can, but we haven't explored that yet. As of 9/14/2019, Tech Services was able to get most elementary and teacher accounts to sync with Lightspeed Relay Classroom for Chromebook monitoring and control. Eventually the Instructional Technology Assistants at the sites will be ready to offer training on Lightspeed Relay Classroom.

  • I would like to add X for my students.

    • You can direct students to any free educational website. Some ways to share links:

      • Write a link on the board for them to type in.

      • Configure and use Lightspeed Classroom to send a link to all of your students when they are logged into a Chromebook.

      • Set up Google Classroom and use it to share links with your students.

      • Set up and publish your teacher page in Clever and add links to it. See How do I add a link to Clever? in the next section of this FAQ.

    • Adding a Chrome extension for student use is non-trivial, requiring 18 separate changes in the Google Admin Console. So requests for those run through Granger Meador, who vets them based on the level of need, privacy concerns, if an already-approved extension would instead suffice, etc. 

    • The district is now spending about a quarter-million dollars annually on curricular services such as Renaissance Learning (Star, Math Facts in a Flash), Edmentum (Study Island, Exact Path, Reading Eggs, Math Seeds), Type-to-Learn, Bookflix, and Reading Counts. So additional paid services are probably reliant on securing 015 funds from your site principal or funding from other sources. 

  • Do we have a mouse for each device?

    • No; mice for mobile devices are prone to breakage and loss; students are expected to use the trackpads. A site can elect to purchase mice out of its discretionary 015 funds, but be sure you get inexpensive WIRED mice you don’t mind seeing broken/lost.

  • Will there be chargers in the classroom?

    • No, the chargers are in the carts. It is thus vital that students plug the devices back into their charging cables when finished each day. A new Chromebook will run 10 hours on a full charge; that run-time will slowly degrade over the years.

  • Will our elementary buildings be equipped to handle 1:1 with current WiFi?

    • They are already wired with sufficient WiFi access points to support 1:1 computing. But until mid-September 2019 there were network issues, particularly in the mornings, which were finally resolved on 9/14/2019. Those were not related to the number of WiFi access points, but instead to a logical bottleneck in how the district's network interacted with the internet.


Staff help is at BPSCLEVER.ORG

  • Can students use Clever to log in from home/elsewhere?

    • A student can use Clever to access linked services from anywhere in the world. The only way to prevent access is if an application has its own time-based lockouts to make it inaccessible or similar settings. Clever itself does not offer time-based lockouts.

  • How do I add a link to Clever?

    • Teachers can add links to their own teacher pages in Clever. Eventually the site Instructional Technology Assistants will offer trainings on this, but see below for the types of links and how to add them.

    • Links in Clever are one of three types:

      • Simple web links, such as the one in each portal to the Student Resource page on the site’s website. They just take a student to a webpage, nothing more.

        1. Click on your Teacher Page in the Clever Portal.

        2. Click the green +Add button at the bottom right.

        3. Click the green Link button at the bottom right.

        4. Open a new tab in your browser and go to the webpage you want to link to. Highlight the web address (URL) in the address bar and press CTRL-C to copy that to your clipboard.

        5. Back in the Clever tab, click in the Paste Link Here box and press CTRL+V to paste the URL.

        6. Fill in the Link Name, select a Category if you have set any of those up, and either select or upload a graphical icon.

        7. Click the Add link button.

      • Single-Sign-On (SSO) Apps where Clever will try to memorize the username and password a student uses to make it easy for them to login in the future; in some cases it may be able to roster and setup accounts for your students. These features may or may not work! If an App just doesn’t work, discard that link and just build a simple web link to the site instead and have students enter their credentials manually.

        1. Click on your Teacher Page in the Clever Portal.

        2. Click the green +Add button at the bottom right.

        3. Click the green App button at the bottom right.

        4. Type in the name of the service to search for it. 

          • If you don’t find a matching entry with any variations on the name of the service, you’ll probably need to just build a simple web link as described above.

          • If you do get a match, such as Spelling Classroom, you may see Install X. Press that button to set up the account.

          • You are potentially liable if you link to a service that is not FERPA compliant in protecting student privacy. You should go to the website for the service in question and look for their Privacy Policy, which may be linked on a Support page, a FAQ, or at the footer of the website. In our example, Spelling Classroom has a posted privacy policy that is compliant, including not using or disclosing student data for third-party advertising, behaviorally-targeted advertising, and not selling or renting their data out to others, including marketers or advertisers. It also details how to edit or delete student or teacher data.

      • District-rostered SSO Apps require that the district set up rostering via Clever with a particular service used by many teachers. This is currently limited to district-paid services since the set-up process can take weeks of back-and-forth work with a vendor to implement successfully. This usually needs to be done over summer break to avoid disrupting existing service access. Also, not all vendors support rostering via Clever. See the Clever Integration Sheet for our current status.

    • Instructional Technology Assistants (ITAs)and Instructional Coaches can also add links to the portal for their entire school. ITAs are being trained in that process in September 2019.

  • Why can’t I see particular application in Clever?

    • Clever only shows icons set up to work for a particular site, grade level, etc. based on our paid licensing for a particular service and how a student or teacher is classified in PowerSchool. So it won’t display Reading Eggs or Math Seeds to 3rd, 4th, or 5th-grade students or teachers, while it won’t show Study Island to PreK, K, 1st, or 2nd-grade students or teachers, it won't show ST Math to PreK student or teachers, etc.

    • When needed, we can customize the Clever sync for a site to provide access to particular staff members who don’t have matching classes or accounts in PowerSchool. This usually applies to instructional coaches, Title I and special education teachers, counselors, and the like. Contact Kelli Bryant at the ESC if you need access that is not currently provided and be as specific as possible about what you need access to and why. She will rope in Granger Meador as needed.

Grammarly extension available

posted May 24, 2019, 7:41 AM by Granger Meador   [ updated May 24, 2019, 7:41 AM ]

The Grammarly Chrome extension can be installed on any district Chromebook to assist with spelling, punctuation, and grammar.
The extension is NOT force-installed on devices since some folks find it annoying and sometimes teachers might want to have students disable it since the extension is not available on state tests or in the LockDown Browser used by secondary students for secure Canvas quizzes.
Grammarly logo

Chromebook battery and safety tips

posted Dec 10, 2018, 9:17 AM by Granger Meador   [ updated Dec 12, 2018, 6:09 AM ]

The Student Tech Support Team has created a Google Slideshow and video providing tips on saving the Chromebook batteries and safely using the devices.

Tyler Salvatori created this video:

Gavin Pendergraff created a slideshow of battery-saving tips:

Video Link

SketchUp for Schools available on district Chromebooks

posted Jan 29, 2018, 7:26 AM by Granger Meador   [ updated Jan 29, 2018, 1:15 PM ]

We have enabled the SketchUp for Schools app on our district domain. This free online app is available through our G Suite for Education license and allows users to create, edit, and view 3D models.

SketchUp for Schools

To initially install it, visit https://edu.sketchup.com/app
and accept the permissions it requires. 

SketchUp for Schools
Later you can return to that same address to invoke it or, in the Google Chrome web browser, it will have an entry in the Apps group on the left end of the bookmarks bar.

We also have district licenses for free installation of the Windows desktop version of SketchUp Pro. 

SketchUp Pro

The software is similarly used for 3D modeling and its LayOut can be used for plans, elevations, details, title blocks, and more. Have someone at your site file a Help Desk ticket if you need it installed on a desktop system.
Google Drawings available too
The simple and free Google Drawings app is also available for use in any Chrome web browser. It is embedded in Google Docs but can also be independently invoked as a stand-alone app.

Sketchpad app for Chromebooks, etc.

Another free online app:

Chrome Art & Creativity Extensions

There are also some other relevant Chrome extensions which Google features on its online store which can be used on Chromebooks as well as the Chrome browser on desktops, etc.:


Kung Fu Canvas now available to 6-12 certified staff

posted Jan 17, 2018, 7:26 PM by Granger Meador   [ updated Jan 17, 2018, 7:26 PM ]

All teachers, counselors, and administrators in grades 6-12 are now eligible to enroll in Kung Fu Canvas to:
  • learn about the Canvas LMS 
  • earn inservice points
  • earn equipment incentives
  • earn being excused from the 2018 snow day make-up
Kung Fu Canvas was offered to all 9-12 teachers beginning in August 2017. Originally it was not slated to open to 6-8 teachers until August 2018, but with the unanticipated grant that allowed us to deploy staff Chromebooks in 6-8, we decided to open up Kung Fu Canvas for those teachers now.

Go to KUNGFUCANVAS.ORG to learn more!
Kung Fu Canvas

Chromebook Tips & Links

posted Jan 17, 2018, 7:24 PM by Granger Meador   [ updated Apr 27, 2018, 8:39 AM ]

All certified staff members should now have a Chromebook, charger, and case. The items are yours to use at school and elsewhere so long as you remain in district employment. You do NOT have to check them in when changing sites. If you leave district employment, you must submit the items to your site supervisor so they can later be used by others.


  • Please use your Chromebook for meetings

    • Please help us reduce costs and become more efficient by bringing your Chromebook with you, charged, to all district meetings.
    • Meeting organizers are urged to prepare agendas in Google Docs and either share them with participants with links or by setting up and using a Team Drive for your group.
      • Stop agenda paper waste; expect participants to use the electronic agenda you prepare and share
      • Participants can use File > Make a copy to create their own copy to take personal notes on, or you can grant commenting or editing rights when sharing the agenda for live collaborations
      • The agenda and any personal notes are then searchable in Google Docs and Google Drive


  • If you prefer to use a mouse

    • Just about any mouse should work fine.
    • A wired mouse is simplest and most reliable.
    • For wireless mice, a Bluetooth mouse is recommended as they seem to be less draining on your Chromebook’s battery life than a cordless mouse with a radio dongle.
    • However, Bluetooth mice do have to be paired with your Chromebook, and the connection can falter. So if you want fewer hassles, you could use a basic wireless mouse with dongle.
    • Technology Services does NOT provide mice for Chromebooks, but the first three belts of the Kung Fu Canvas program for Canvas LMS training are now open to teachers in grades 6-8, and teachers in grades 6-12 who complete the first three belts in Kung Fu Canvas earn a Bluetooth mouse.

If you want to order a mouse from Amazon at your own expense, here are some links I gathered for inexpensive choices found with Amazon Prime in mid-January 2018:


  • If you need to print from your Chromebook at school or at home


  • To display your Chromebook screen on a monitor or projector

    • Use Google Cast to wirelessly share your screen if there is a computer that is already hooked up to the projector or monitor.
    • If you have a conference room at your site or other shared room with no computer and a projector that only supports VGA, have a site tech troubleshooter file a Help Desk ticket to request an HDMI adapter dongle.
    • Technology Services does NOT provide HDMI dongles and cabling to connect Chromebooks in classrooms since teachers can use Google Cast for free. However, if you wish to invest in a dongle and cabling at your own risk and expense, Amazon links and instructions are on page 6 of the Google Cast instructions.


  • To use G Suite apps even when offline


  • District user manuals

  • Oodles of great extensions to make your Chromebook and Chrome browser more useful


Chromebooks will be tied to district accounts on February 1, 2018

posted Jan 1, 2018, 7:28 AM by Granger Meador   [ updated Jan 1, 2018, 8:53 AM ]

To improve account security and device management, all district-issued Chromebooks will be restricted to district G Suite for Education accounts as of February 1, 2018.

Students and staff will no longer be able to login to a district-issued Chromebook using a personal Google account. They will need to always login with a district bps-ok.org account.
  • Staff accounts are username@bps-ok.org
  • Students' district accounts are username@stu.bps-ok.org
Staff members can still manually share files across personal and district accounts. However, files stored in a student's personal Google account, rather than in the student's district account, will no longer be available on district-issued Chromebooks.

Google Drive Files

If staff members have stored files in a personal Google Drive which they wish to copy to their district MyDrive for direct access on a Chromebook, rather than sharing them from their personal account, see these instructions on moving Drive files from a personal to a district account

Students must use the above instructions to retain Chromebook access to any files they have stored in personal accounts.

Email, Contacts, and Calendar

Staff members will still use the Outlook Web App to access their email on a Chromebook and can set up Exchange Server accounts on other mobile devices. See these instructions.

Students can use these Gmail import instructions to import email, contacts, or calendar events into their district Gmail accounts. 
G Suite Chromebook

More staff Chromebooks coming on January inservice day

posted Dec 2, 2017, 6:13 AM by Granger Meador   [ updated Dec 3, 2017, 3:57 AM ]

On the January 15, 2018 inservice day additional staff Chromebooks will be deployed. 

Currently all high school teachers have a Chromebook. Districtwide, all administrators, Instructional Technology Assistants, and secondary department chairs and core building coordinators have received Chromebooks.

One goal is to familiarize staff members with this technology as part of the Student Computing Initiative, helping them learn how to harness it for student use as dedicated student Chromebooks extend from freshmen in 2017-18 to all high school students in 2018-19 and all middle and high school students in 2020-21. So we can confirm that all middle school certified staff members will receive a new Chromebook on January 15, 2018.

For the elementary schools, PLTW Launch iPad carts are the focus for student use in 2017-18 and 2018-19, but after that district Chromebooks for student use are expected to start appearing at those schools as well, in whatever roles are determined to be most appropriate.

Digital file
Another important aspect of staff Chromebook deployment is increased efficiency. Once all certified staff members have Chromebooks, most paper documents should be eliminated from district staff meetings and inservices. 

Providing agendas, handouts, minutes, and other records via the online G Suite for Education apps like Google Docs, Sheets, and Slides will allow them to be readily searchable and accessible. Moving to cloud-based G Suite documents also allows for easy collaboration and review. Eliminating paper documents also reduces production and storage costs.

Digital Textbooks
The state has eliminated all dedicated textbook funding; another symptom of its chronic underfunding of public education. So the district must rely on locally approved bond issues to fund basic needs. The 2016 bond issue promoted the district's rollout of Chromebooks to secondary students as a way to reduce textbook costs.

Consequently the district is considering how to incorporate student Chromebooks into its textbook adoption process. Math is the subject area under adoption in 2018 in the state's six-year textbook cycle. So it seems likely we'll begin shifting from physical to electronic textbooks.

Chromebook carts currently deployed in 10-12 ELA classrooms could be shifted to 6-8 Math classrooms in 2018-19 to help support the use of electronic textbooks since middle school students won't receive Chromebooks until 2019-20.

Dell 3120
Since 2016-17, teachers in grades 9-12 and district administrators have had Dell Model 3120 Chromebooks. These devices have the traditional laptop configuration of a keyboard with a tilting non-touch screen that pivots up to 180 degrees. (A small initial group of devices from May 2016 had touch screens.) A small traditional carrying case was included. 9-12 teachers can complete Kung Fu Canvas training to also earn a Bluetooth mouse, spare charger, headset with microphone, and wireless Wacom digitizer.

CLASS OF 2021: DELL 3180
In August 2017 all 9th grade students were issued Dell Model 3180 Chromebooks. These also have the traditional laptop configuration of a keyboard with a tilting non-touch screen that pivots up to 180 degrees. The devices were supplied with always-on carrying cases.
Dell 3180
The freshmen are slated to keep their Dell 3180s throughout their high school career. The district will likely decide in January on what device it will deploy to the classes of 2019, 2020, and 2022 (the students who will be in grades 9, 11, and 12 in 2018-19).


One technology goal of the 2016 bond issue was to provide teachers with mobile instructional devices that could be used while circulating through the classroom. An iPad is handy as a tablet, but cumbersome as a productivity tool, and still considerably more expensive than a Chromebook.

Google is working on adding support for Android apps to the Chrome operating system that runs Chromebooks. A convertible Chromebook with a touchscreen that rotates a full 360 degrees can be used in a variety of configurations. They could be useful classroom-carry devices used in tablet mode if there is sufficient improvement in operating system support and Android app availability.
Convertible Chromebook

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