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Confidential Data Security Reminder

posted Apr 1, 2016, 10:21 AM by District Webmaster   [ updated Apr 20, 2016, 10:16 AM ]

We're seeing more "phishing" scams where fake emails are sent or phone calls placed to staff members requesting information. Below are some things to bear in mind when dealing with email and phone calls.

Examples of "confidential data" for the following list include Social Security numbers, birth dates, names of family members,  and ANY student data.

Basic Protection of Confidential/Sensitive Data

  • Remember, the "from" address on an email can be fake.
  • People can also have their email address hacked or stolen.
  • Don't share your computer password with others.
  • Don't store passwords where they are easily accessible.
  • Don't send confidential data via email.
  • Avoid clicking web links in emails and be careful opening email attachments.
  • Don't share confidential data after a phone call---people aren't always who they say they are.
  • Don't store confidential data on flash drives (where it can be lost or stolen).
  • Be careful with your sharing settings for Google Drive files (and don't use "Public with the Web")
  • Be careful when printing that you've chosen the correct printer.

When in doubt, have your site Help Desk Coordinator file a help desk request and Technology Services can check it out.

Phishing Scams

FALSE Phishing Email Example

Dear  E-mail User.

Your Outlook EMAIL ACCOUNT PASSWORD Expires TODAY, and you are requested to RE-VALIDATE it within 24 hours or else your Outlook E-mail account will be disable to update.

Please Click RE-VALIDATE and Follow Instructions.

Help Desk Administrator.
ICT help desk
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