Gmail & Google Calendar migration status as of 6/26

posted Jun 21, 2018, 6:54 PM by Granger Meador   [ updated Jun 26, 2018, 8:03 AM ]
All district staff should now be using Gmail and Google Calendar instead of Microsoft Outlook/Exchange.

District partially migrated in the first week

On Tuesday, June 19 the district began copying old emails and appointments from some user accounts on the district's Exchange server to those users' Gmail and Google Calendar accounts. 

Below is the status as of June 26, a week into the migration process.

Sites with accounts fully migrated:
  • ESC
  • WRC
  • Transportation
  • Central
  • Madison
  • Woodrow Wilson
Sites with accounts still being migrated on 6/26:
  • High School
  • Wayside
  • Ranch Heights
Sites with accounts to be migrated after 6/26:
  • Jane Phillips
  • Richard Kane
  • Hoover
We remain hopeful that the migration will be complete by the end of June.

Meanwhile, if you work at a site that is not yet fully migrated, you can still access your Outlook/Exchange account as needed to see old emails and appointments. However, please continue to send new emails via Gmail and create new appointments via Google Calendar. Thank you for your patience as we continue to migrate your data to the new services.

Google Calendar Rooms/Resources and Google Groups

In early July Mr. Meador will have time to build out more Rooms/Resources for the different sites in Google Calendar and begin having sites build out their Google Groups for classified and certified staff members.

Getting help
As always, please visit BPSDTECH.ORG for support, including help with:

Exchange to Google

TIP: How to open Gmail & Calendar in dedicated windows

To create an icon on your Windows desktop that will open Gmail and/or Google Calendar in its own dedicated window:
  1. Open the Google Chrome web browser on your Windows computer.
  2. Navigate to (or for Google Calendar).
  3. While viewing your Inbox in Gmail (or the view you prefer in Google Calendar), click the ⋮ icon at the top right of the browser window.
  4. Click More tools… in the pop-up menu.
  5. Click Add to desktop... (or Create shortcut...) in the submenu.
  6. Click the Add button (or the Create button) in the new dialog box.
  7. A new icon will be created on your Windows desktop. 
To pin your new icon to your Windows taskbar at the bottom of the screen:
  1. Click the desktop icon you created to open Gmail or Google Calendar in a dedicated window. That icon will then appear in the taskbar at the bottom of the screen.
  2. RIGHT-click on that icon down in the taskbar and select Pin this program to the task bar in Windows 7 or Pin to taskbar in Windows 10. 
  3. The new icon will remain in the taskbar so you can use it from then on to quickly open a dedicated window with Gmail or Google Calendar.