WPSA Meeting - March 10, 2008

The Wayside Parent Support Association (WPSA) Meeting was held on Monday, March 10, 2008 at 9:30 am in the Wayside Elementary School Cafeteria. Sixteen attended as indicated by the signup sheet. The meeting was called to order by PJ Polk, President.

Correspondence: (given to secretary by President)

· Rhonda Kesselhuth – thanked WPSA for Teacher Appreciation luncheon – Feb. 14.

Secretary’s Report

Minutes from the February 11, 2008 meeting were available for review at the meeting. A motion to accept the minutes as written was made by Beth Beard and a second was made by Melanie Refvik. A couple of typos were pointed out and they will be corrected

There was no discussion. The motion passed unanimously.

Treasurer’s Report

Copies of Itemized Categories – YTD (Income and Expenses) and Register Report were available for review. Melanie Refvik, treasurer commented there was lots of activity during February, primarily for Spring Fund Raiser, Yearbook and Carnival. Money is still coming in for the spring fund raiser so the numbers are not firm at this point.

PRINCIPAL’S REPORT - Richard Dennis:

· Carnival - Thanked Jessica Butler, Sara Eads and parent volunteers who helped make this year’s carnival one of the smoothest running carnivals ever. Also acknowledged the large number of National Honor Society students who assisted.

· .Remodel committee – The committee has had several meetings and will meet again this week with architect to finalize design. Changes which are being considered: new cabinets for 3, 4^th and 5^th grade classrooms, new ceilings, updates for gym including windows and window coverings, carpeting for hallway, makeover for bathrooms including bigger vent fans, better ventilation, hot water, and new flooring and a covered portico on front of Wayside.

· Library – converting from the Accelerated Reading (AR) Program to Scholastic’s Reading Counts which goes along with the SRI system. Tremendous amount of work involved in the conversion effort, but it will be well worth it.

· Library reconfiguration –would like to reconfigure library space to make it more functional, i.e. move book shelves closer to circulation desk and move tables and computer to west end so students can continue to check out books if a class is utilizing the library. Free standing book shelves will need to be purchased. Kathy Hixon’s husband is willing to initiate a COP grant. An additional COP employee is needed as sponsor. Pam Bilger, Patti Mason and PJ Polk volunteered their spouses. Old Library bookshelves would be moved to new project room.

· Grant workshop day for all teachers held recently. It went well.

· Spring Break - No school Mar. 14 & Mar. 17 – 21. School will be held on Mar. 24^th, which was originally a teacher professional day but now a snow makeup day.

· CRT tests schedule in April for 3^rd, 4^th and 5^th graders.

· Phase IV Literacy 1st– no decision has been made on whether Wayside will pursue this for next year. It is a 3 yr commitment. Wilson and Hoover are both Phase IV Literacy First schools.

· Concern was raised about state funding for schools for next year and status of extended school year: Mr. Dennis acknowledged from what he has read that the state has a $34 million shortfall. State legislators are supposed to have budget in place by April. He is opposed to using teacher professional days as a means of extending instruction days.

· MP3’s have been ordered for Mrs. Brewer and Mrs. Vanzant.

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TEACHER REPRESENTATIVE - Rhonda Kesselhuth made the following report:

· Criterion Referenced Tests – Tests scheduled as follows: 5^th grade – Apr. 16 & 17 and Apr. 22 & 23; 3rd grade – Apr. 16 & 17; 4^th grade – Apr. 22 & 23. Ten parent volunteers are needed for each day. PJ circulated sign up sheets.

· Passed along a fund raiser idea from Avon from Mrs. Herrera

· Buckle Down workbooks - 3^rd grade teachers would like a 2^nd set of Buckle Down, OCCT/EOI Prep workbooks made exclusively for Oklahoma. Cost is $200 plus tax, shipping and handling. Initially a quorum was not available; when a quorum became available, Beth Beard made a motion to purchase a second set of the 3^rd grade Buckle down Test Preparation material at a cost of approximately $200 plus shipping and handling. Carlie Baccus seconded the motion. The motion carried.

COMMITTEE REPORTS (not necessarily in order of report)

Carnival: Jessica Butler reported that the Carnival turned out well. She thanked all the volunteers and extended a special thanks to: Beth Beard for stepping in at the last minute and helping with National Honor Society volunteers, Lynn Potts and Dawn Williams who did a great job with Prize World and initiated the Maggie Moo party drawing; Carrie Stire for her detailed notes from previous years, and Lisa Henthorne for handling the food sales in the cafeteria. Overall it was a fun night. Even thought it is not considered a fund raiser, it did generate income for the WPSA this year.

Test Monitor: PJ reiterated that test monitors are needed for CRT tests in April for 3^rd, 4^th and 5^th graders. She encouraged parents to sign the circulating sign up sheets.

Spring Fund Raiser: PJ reported that Product Delivery is March 11 in the gym. Notes have been sent home. She encouraged all parents to pick up product on a timely basis.

Hospitality: Monya Brown reported they had food above and beyond for the Valentine’s Teacher Appreciation Luncheon and thanked Becky Goetz and others who assisted with planning and/or providing food. The tentative date for the next teacher appreciation luncheon is May 7, 2007. Requested name of contact at Chili’s, who donated food at last year’s luncheon - Jeff Smith. PJ offered to fill her in on details from that luncheon outside of the meeting.

Junior Achievement: PJ reported for Lynn Potts that JA Packet Pickup and Orientation will be Thursday, April 3 in the Library at 5:30 pm. Milly Daniels from Tulsa JA will be present. Volunteers are still needed for Vallaster (3^rd) and Spence (2^nd).

Year Book –Yearbooks are on sale until April 1^st. Cost of yearbook is $14.00. March 13 is the LAST day to send photos in. Deadline for Yearbook is the day we get back from Spring Break. Donations are being taken by WPSA to ensure each 5^th grade student receives a yearbook. This was also done last year although it was not publicized.

Book Fair – Jessica Raatz reported the Spring Book Fair will be Monday April 28, - Thursday, May 1. Set up is Friday, May 25 and break down is May 2. Sign up sheets were circulated. Patti Mason mentioned the Land Run date may conflict with Book Fair.

Superintendent’s Meeting - PJ reported that Peggy Covell attended the meeting held Tuesday March 4. A number of questions were submitted from Wayside. Answers to all questions will be published at a later date. In the interim, if you have interest in a specific question, contact Peggy directly.

OLD BUSINESS –

· Classified Reception – PJ reported the reception is Mar. 12. WPSA donated two $25.00 Chamber Bucks as door prizes. Mr. Dennis announced Sammye Samson, Wayside’s Computer Lab Teacher, is a finalist for classified employee of the year.

· WAVE – Carlie Baccus reported she, Jessica Eads, Bernadette Galvez and Teacher Leads for each grade are making progress on this initiative. They are reviewing results of a teacher survey in which most teachers participated. Mrs. Sukow has completed a logo design to be used for promoting WAVE.

· BPS Technology Update – Andrew Jenna was scheduled to provide an update, but was unavailable. Sara Meszaros, a Wayside parent on the committee, reported in his absence. All schools are being reviewed. Teacher training is huge issue.

NEW BUSINESS –

· Nominating Committee: Volunteers were solicited. Bylaws were reviewed as to committee makeup: a total of three members, one selected by principal, one from membership at large and one from Executive Board of WPSA with President appointing a chairperson of the committee from the three members.

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BREAKING NEWS -

Bartlesville Foundation awarded following grants to Wayside teachers:

· Mrs. Hartsock - grant for Promethean Board for her music classroom.

· Mrs. Kesselhuth – grants for “Good Grief’ bags for BPS counselors

· There are a couple of other outstanding grant requests – no word rec’d on those during the meeting.

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· The next WPSA meeting will be at 9:30 a.m. on Monday, April 14, at Wayside.

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Respectively submitted: Patricia K. Mason, secretary