WPSA Meeting

April 14, 2008

 

                              WPSA Meeting - March 10, 2008

 

The Wayside Parent Support Association (WPSA) Meeting was held on Monday, April 14, 2008 at 9:30 am in the Wayside Elementary School Cafeteria.  15 attended as indicated by the signup sheet.  The meeting was called to order by PJ Polk, President.

 

Correspondence:  (given to secretary by President)

·        Gail Stone – thanked WPSA for the listening center and the Jan Brett big books.   

 

Secretary’s Report

Minutes from the March 10, 2008 meeting were available for review at the meeting and had been posted on the school web site previously.  A motion to accept the minutes as written was made by Melanie Refvik and a second was made by Beth Beard.  There was no discussion.  The motion passed unanimously.  

 

Treasurer’s Report

Melanie Refvik, treasurer provided copies of the following documents for review and provided a brief update and responded to questions. 1) WPSA Financials as of 4/14/08

2) Itemized Categories – YTD 6/1/2007 thru 4/13/2008 (cash basis), 3) WPSA Budget (2007-2008 school Year) – 2008, 6/1/2007 thru 5/312008 using WPSA Budget 2007-2008. 4) Pickles and Popcorn Sales comparison of 3 school years.

 

Melanie pointed out  there are a number of teacher requests that have been approved, i.e. MP3 web cams, News to U, Buckle Down, on which she is waiting for approval from the district or on invoices. Several accounts and/or committees (Year Book, Land Run, Hospitality, Pickles and Popcorn, Field Day, Library Media Center) still have balances, but expenditures are either pending or events are still to be held. Due to rising costs she said that the WPSA may want to consider increasing some budget items for next year.

 

Since this was an informal treasurer’s report, no approval vote was necessary.

 

PRINCIPAL’S REPORT - Richard Dennis: 

 

·        Announced that testing begins this week. 3rd and 5th grade will test Wednesday and Thursday; 4th and 5th grade will test the following week. 

·        Extended thanks the following parents:

  • Tori Aebi for heading up the Spring Fundraiser.  She did a great job.
  • Lynn Potts for organizing Junior Achievement.
  • All parents who supported the function at Maggie Moo’s.

·        Offered thanks to Mr. Smith at Chili’s for his gracious and generous help in providing a fantastic meal for the teachers the evening of the parent teacher conferences and for the teacher appreciation luncheon.  He has also scheduled a “Wayside Night at Chili’s” on April 22 where 10% of purchases by Wayside families will go back to the school.  Notes are going home this week.  He is the father of Jacob and Hannah.  Please be sure to thank him for his generosity. 

·        Reminded everyone that the Volunteer Appreciation Luncheon  is scheduled for April 24  from 11:30 – 1:30 in the library.  Please RSVP to Lori

·        Stated the remodel update is basically unchanged from last meeting – work will not begin until after school is out.

·        Announced that a grant workshop is coming up on April 30 for the teachers.

·        Provided an update on the theft of the whiteboards over spring break: one person has been arrested and one child has been sent to juvenile detention.  Police still holding on to the evidence. School has secured a white board for Mrs. Brewer and hope to have one for Mrs. Tucker soon. Police are still trying to recover one computer.  Discussed new security measures which have been implemented and additional measures which need to be considered. Madison and the BHS Fine Arts Center were also vandalized over spring break.

 

TEACHER REPRESENTATIVE – Mr. Dennis and PJ Polk made the following report for Rhonda Kesselhuth who is assisting Ranch Heights with test preparation this week.

Teacher Requests: (Mr. Dennis)

·        All grades - Recurring magazine orders totaling $1364.50 (Melanie to verify costs includes shipping costs)  - passed to May budget meeting

·        5th grade – Kaleidoscope Project (not the GT program) $630 ($7.00 cost per person x 90 students) – passed to May budget meeting

·        4th grade – 4th grade teachers requested verification for funding for 4th grade field trip to State Capitol scheduled for May 7.  PJ reported WPSA had allotted a flat rate of $6.00 per student for field trips or a total of $456 for the seventy-six 4th grade students. Upon request, Kay Walker provided estimates for total cost of the transportation of the trip of approximately $768. {($505 approx. for Bus transportation - 2 buses @ 76 ½ cents per mile for 330 miles for each bus) and $262 approx for Drivers – 2 drivers @ 10.94 per hour for 12 hours for each driver  The difference in the field trip stipend and the total cost is approx $315.00. Patti Mason made a motion that the WPSA fund the additional monies needed for the 4th grade field trip to the capitol (approx. $315). Melanie Refvik seconded the motion.  The motion was tabled due to a lack of a voting quorum.  When a voting quorum was reached, the motion was brought back to the table. The motion passed unanimously. 

Test Monitors –(PJ Polk)  

Please contact Mrs. Kesselhuth if you would like to volunteer for test monitoring.  Also, if you have already signed up, please confirm with Mrs. Kesselhuth the date, time and classroom for which you have volunteered. 

 

COMMITTEE REPORTS (alphabetical order but not necessarily in order of report)

 

Book Fair – Kim Wood announced the book fair will be April 28 – May 1.  Family night will be Tuesday, April 29.  She circulated a sign up sheet for workers. The theme is “Roadmap to Reading.”.  Kathy Hixon, Librarian, is preparing a Summer Reading list and will mark books on the list which will be available for sale at the book fair.

 

Field Day - Beth Beard reported that Field Day is scheduled for May 16.  She and co chair Patti Beets are still working on details relating to the times, format and events. A sign up sheet for volunteers was circulated. 

 

Hospitality – Becky Goetz announced that the Teacher Appreciation Luncheon “Got Class” will be held May 5.  Jeff Smith of Chili’s is generously donating the food.  Monya circulated a sign in sheet for dessert and door prizes. She also indicated a parent will be needed to cover classroom duties (including recess) for every classroom from noon until 1:00 p.m. for the teachers.  (This will be coordinated by Volunteer Coordinator through homeroom moms)

 

Jr. Achievement – On behalf of Lynn Potts, PJ thanked all volunteered who signed up and for Lynn’s hard work in finding coverage for all classes.

 

Land Run – Patti Mason reported the 4th grade Land Run will be held Friday, April 25 with a rain date of Tuesday, April 29.  Details are still being worked out.  Patti solicitied volunteers to assist with bonnet making for the handkerchief dolls and lantern making.  PJ asked for more 3rd grade parent observers. 

 

Pickles and Popcorn  Melanie Refvik reported for Susan Morrison. Susan has agreed to chair P&P again next year. She has requested that a parent coordinator be recruited who can help with every P&P day and basically organize and assist with the grade level volunteers. She has also requested that the P&P sign up sheets include a place for email and phone # of volunteers. Melanie reported the additional popcorn popper donated earlier this year has really been a time saver!

 

Spring Fundraiser  - PJ announced the results of the fundraiser; it is less than last year, but still an excellent fundraiser. The money raised from the fundraiser is the basis of our budget for the 2008 – 2009 school year. She extended thanks to Tori Aebi for her leadership and to Dora Randolph for her assistance.

 

Superintendent’s Meeting – Peggy Covell was unable to be at the meeting, so PJ passed out a limited number of copies of the minutes from the previous Superintendent’s meeting which included a numbers of questions submitted by Wayside parents. She encouraged parents to submit any questions for Dr. Quinn to Peggy by April 21.

(I don’t have a copy of the minutes so was not sure if the meeting is April 21 or deadline for questions is April 21).

 

Year book  PJ reported that year books are $14 each. If you would like to sponsor the purchase of a yearbook to ensure all 5th grade students receive one, please give your donation to Melanie Refvik, treasurer. Melanie indicated that 300 yearbooks have been ordered and to date, 250 have been sold! 

 

Volunteer Coordinator - Sara M will get an email out this week to all homeroom moms regarding Teacher Appreciation Week, which is May 5 – 9.  As previously announced the  Teacher Appreciation luncheon will be May 5.

 

WAVE  - PJ reported that the WAVE, academic volunteers) will be a new standing committee for the 008-2009 school year and will coordinate volunteers for academic tutoring.  Carlie Baccus, Brenda Galvez and others have been working with teachers this year to establish this program.

 

NEW BUSINESS

2008-2009 Budget;  PJ will email a framework for the budget out prior to the next meeting.  The budget will be voted on at the May meeting.

 

Nominating Committee:  PJ announced that a nominating committee has been formed of the following individuals: Carlie Baccus, Pam Bilger and Sara Meszaros.  They will submit their proposed slate of officers at the May meeting. 

 

To assist them in their job, PJ asked for nominations from the floor for the following executive officers:  Secretary, Vice President/Parliamentarian and President. Although there was some discussion, no nominations were made. Melanie Refvik will continue as treasurer.  PJ requested that anyone interested in chairing a committee to contact a representative of the committee directly.  She also expressed appreciation for those who have already agreed to chair a committee or continue with a committee for next year. 

 

By Law Change:  PJ passed out a proposed update to the bylaws regarding what constitutes a quorum. This change is proposed due to the difficulty of reaching the voting quorum under the current bylaws since the population of the school has been reduced due to the transfer of the kindergarten to Will Rogers. Mr. Dennis suggested that “Of those in attendance” be added to the proposed change.  This proposal will be voted on at the May meeting. (PJ, is this the course of action you plan to take – for some reason my notes were not clear on this.)

 

The next WPSA meeting will be held May 12, 2008, at 9:30 a.m.  There being no additional business, the meeting was adjourned. 

 

Respectively submitted Patricia K. Mason